Office Administrator
For more than 30 years, Mentor IMC Group has provided Consultants and Teams to global Energy and Infrastructure companies, encompassing all Project Management, Design, Engineering and Health & Safety disciplines across the Oil and Gas, Renewables, Offshore Wind, Nuclear, Power and Construction industries.
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Office Administrator
OFFICE ADMIN TO HR DEPT required by our client, an international oil and gas Contractor, to be assigned on a Contract to Perm basis, located in Houston, TX.
Duration: 6 Month to Perm
POSITION SCOPE
- Collect and reimburse corporate expenses receipts and invoices (prepare claim form & invoice control log)
- Manage and control corporate expenses cost/budget
- Cut the cheque to staff's reimbursement and office expenses to the suppliers
PRINCIPAL RESPONSIBILITIES
- Cheque management (deposit cheque and check in and out control log) & Cheques fraud procedure with the bank
- Company petty cash reconciliation
- Company credit card reconciliation
- Communicate with Banks and monitor bank transaction records
- Comply with local, state, and federal government reporting requirements and tax filings
- Weekly report integration and preparation H/Qs Administration report)
- Monthly report data collecting, integration and preparation (utilization data, financial data, and cash flow data)
- Company license management and organize Board of Directors meetings
- Set up Vendor Bank Details for payment (new vendors)
- Cash in advance arrangement for staff
- Assist, prepare and update Standard Operation Procedure (SOP)
- Assist prepare annual budget of operating expenses
- Review receipts claim forms and relevant contracts
- Generate reports per HQ's requirement
- Handles a variety of other duties and responsibilities as assigned
EXPERIENCE / QUALIFICATIONS
- Bilingual in Mandarin & English Required
Job Ref: 9594
Houston, TX
ADMINISTRATION ONSHORE
Contract
