Office Administrator

For more than 30 years, Mentor IMC Group has provided Consultants and Teams to global Energy and Infrastructure companies, encompassing all Project Management, Design, Engineering and Health & Safety disciplines across the Oil and Gas, Renewables, Offshore Wind, Nuclear, Power and Construction industries.

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Office Administrator

OFFICE ADMIN TO HR DEPT required by our client, an international oil and gas Contractor, to be assigned on a Contract to Perm basis, located in Houston, TX.  
 
Duration: 6 Month to Perm
 
 
POSITION SCOPE  
 
  • Collect and reimburse corporate expenses receipts and invoices (prepare claim form & invoice control log)
  • Manage and control corporate expenses cost/budget
  • Cut the cheque to staff's reimbursement and office expenses to the suppliers
 
PRINCIPAL RESPONSIBILITIES  
 
  • Cheque management (deposit cheque and check in and out control log) & Cheques fraud procedure with the bank
  • Company petty cash reconciliation
  • Company credit card reconciliation
  • Communicate with Banks and monitor bank transaction records
  • Comply with local, state, and federal government reporting requirements and tax filings
  • Weekly report integration and preparation H/Qs Administration report)
  • Monthly report data collecting, integration and preparation (utilization data, financial data, and cash flow data)
  • Company license management and organize Board of Directors meetings
  • Set up Vendor Bank Details for payment (new vendors)
  • Cash in advance arrangement for staff
  • Assist, prepare and update Standard Operation Procedure (SOP)
  • Assist prepare annual budget of operating expenses
  • Review receipts claim forms and relevant contracts
  • Generate reports per HQ's requirement
  • Handles a variety of other duties and responsibilities as assigned
 
EXPERIENCE / QUALIFICATIONS  
 
  • Bilingual in Mandarin & English Required
>more
Job Ref: 9594
Houston, TX
ADMINISTRATION ONSHORE
Contract
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