Document Controller
For more than 30 years, Mentor IMC Group has provided Consultants and Teams to global Energy and Infrastructure companies, encompassing all Project Management, Design, Engineering and Health & Safety disciplines across the Oil and Gas, Renewables, Offshore Wind, Nuclear, Power and Construction industries.
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Document Controller
DOCUMENT CONTROLLER required by our Client, an Oil and Gas Operator, to be assigned on a contract basis, located in Houston, TX.
POSITION SCOPE
The Project Document Controller shall provide proficient and effective Administrative support to the Project Teams to ensure project goals are met. Primarily, the job holder shall manage a Projects Document Management System (DMS) in accordance with internal QMS procedures and specific Customer requirements. Precise duties, roles and responsibilities will be site specific. The roles and responsibilities outlined below are generic and will be subject to change.
RESPONSIBILITIES AND REQUIREMENTS:
- Support the Project Engineering Manager in generating the Master Document Register (MDR) and entering into the DMS.
- Review client specifications for particular projects and identify any requirements that give rise to deviations from the standard document management process described in the Projects Document Management Plan.
- Review status of the documentation, including overdue actions, non-conformity and customer communications and generate periodic reports as per agreed project routine.
- Support PM and Team in the generation and submission of the periodic Customer reports as required by the Contract.
- Maintain Documentation Forecast dates.
- Arrange, attend and minute internal/external project meetings.
- On receipt of Instruction from Engineering/Quality prepare documentation ready for Customer issue including final document quality checks and transmit to Customer in accordance with the contract specifications.
- Acting as the focal point for all Document Control matters relating to the customer. Must ensure that all Document Controllers working at the various PL's are performing tasks according to procedure and any relevant Customer Procedure.
- Should client specifications result in a deviation to procedure, the DC shall modify the Document Management Plan to be applied for the particular project and provide the required training to the respective PL Document Controllers.
- Coordinate Document Controllers/Project Administrators for the approval process of the customer documentation for the particular project across the PL's
- Perform document control quality check before submission of documents to client.
- Ensuring the governance of the Project Document Management Plan per O&G core standards. Any questions relating to the application of the plan shall be exclusively submitted to Projects Document Controller.
- Ensure Compliance with all DC Procedures, internal/external.
- Coordinate all documents received from Customer and sites involved in the Project.
- Internal/External distribution of engineering and supplier documentation.
- Chair meetings to review status of the documentation on a weekly or other agreed periodic basis
- Coordinate the PL Document Controllers for the approval process of the customer documentation for the particular project.
- Update MDR schedule based on information received from O&G Project Team or Customer.
- Internal/External distribution of engineering and supplier documentation.
EDUCATION & EXPERIENCE:
- Applicable experience of 5 years (as a minimum) from Document Control within Engineering and Supplier/Vendor documentation, preferably related to the Oil & Gas Industry.
- Need to be skilled in use of IT tools for document control and distribution, document scheduling etc.
- Working on a high accuracy level, able to manage heavy work load in periods and understand work methods and routines as outlined in DCC procedures and tools.
- Proficient at using excel is a must.
Job Ref: 9429
Houston, Texas
DOCUMENT CONTROLLERS ONSHORE
Permanent
