Lead Document Controller

For more than 30 years, Mentor IMC Group has provided Consultants and Teams to global Energy and Infrastructure companies, encompassing all Project Management, Design, Engineering and Health & Safety disciplines across the Oil and Gas, Renewables, Offshore Wind, Nuclear, Power and Construction industries.

See all of our latest Jobs at https://www.mentorimcgroup.com/jobs/
Facebooklinkedin
This Job is no longer available – please click here for our current Live jobs

Lead Document Controller

LEAD DOCUMENT CONTROLLER required by our client, to be hired on a permanent basis, located in Arlington, Virginia, USA.
 
 
INDUSTRY SECTOR
 
Oil & Gas
 
 
POSITION SCOPE
 
  • Lead Document Controller to assist in establishing and maintaining all Client's IM/Document Control Processes, Procedures and Guidelines for all technical and non-technical documents.
 
 
PRINCIPLE RESPONSIBILITIES
 
  • Ensure the effective application of the Client's Document Management processes, procedures, numbering standards, tools and systems
  • Support the Document Control Supervisor to develop key project documentation
  • Responsible for oversight and assurance that Contractor document control function conforms and delivers to Client standards
  • Maintain integrity of the client Information Management System (IMS)
  • Support the Document Control team in responding to Project queries and status requests
  • Perform day to day Document Control tasks such as the processing and validation of incoming transmittals via the IMS, assist Project team to assign Document Numbers, etc.
  • Ensure information is handed over in accordance to the client's Document Management requirements
  • Support execution of information handover to Operations
  • Develop and maintain interfaces with key project stakeholders within the Company as well as with the Contractors
  • Work very closely with the Contractors' Document Control teams to ensure compliance with the Company's Document Management requirements
  • Support and champion Client's Document Management standardization objectives through the provision of Document Control and IMS training and other knowledge sharing activities
  • Research and maintain awareness of Client policies and business best practices for engineering documentation
  • Represent the Document Management function at relevant project meetings or workshops when required
  • Daily Contact with Client's Document Control Supervisor
  • Deliver efficient, effective and secure management of documents that includes document capture, quality assessment, rejection as applicable, numbering, updating, review routing, distribution, etc.
  • Oversight for the Project's Distribution Matrices that are maintained by the Document Controllers
  • Provide weekly Document Control activity reports to Document Control Supervisor
  • Other responsibilities as assigned
 
 
EXPERIENCE / QUALIFICATIONS
 
  • 10 + years of Information/Document Management experience
  • Relevant professional experience gained from at least two different job roles related to Engineering Document Management on Projects or business assets (ideally Operator based with full lifecycle experience)
  • Extensive working experience with Electronic Document Management Systems (EDMS) to manage and report Project documentation
  • Skills
  • Sound knowledge of Information and Document Management processes
  • Excellent communication, interpersonal and influencing skills, across the whole project irrespective of seniority, organisational or contractual boundaries
  • A participative leader that offers opinion and direction when appropriate or required
  • Strong analytical, problem solving and organizational skills
  • Self-starter with ability to work strategically under little direction
  • Team leadership experience and desire to motivate and guide the Project team and Document Control team
  • Able to prioritize and execute tasks in a high-pressure environment
  • Strong attention to details
  • Experience and IT skills working with the interfacing of electronic systems and applications such as MS Office
  • Desirable criteria and qualifications
  • Engineering background
  • Experience in Oil and Gas / LNG sector
  • Previous experience in the Client role
 
 
 
 
 
>more
Job Ref: 9265
Arlington, VA
DOCUMENT CONTROLLERS ONSHORE
Permanent
Privacy policy | Legal Information
Website design by Gravitas London