Contracts Administrator

For more than 30 years, Mentor IMC Group has provided Consultants and Teams to global Energy and Infrastructure companies, encompassing all Project Management, Design, Engineering and Health & Safety disciplines across the Oil and Gas, Renewables, Offshore Wind, Nuclear, Power and Construction industries.

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Contracts Administrator

CONTRACTS ADMINISTRATOR required by our Client, to be assigned on a Permanent basis, located in Houston, TX.      
     
Industry Sector: Oil and Gas       
       
PRINCIPAL RESPONSIBILITIES      
 
  • Apply standards and processes consistently with minimal supervision.
  • Perform duties with strict adherence to Kinder Morgan's Corporate Policy and core values.
  • Demonstrate an understanding of the vendor base and how it is used.
  • Attend Procurement related meetings and events.
  • Participate in the development of standard operating procedures with minimal supervision.
  • Demonstrate basic knowledge of Procurement policies and procedures.
  • Propose strategies and advise internal and external customers on processes in an effort to solve problems.
  • Contribute to efforts to standardize processes across Procurement and vendors.
  • Approve and develop bid lists and perform comparative analysis on vendor data to ensure quality, price, delivery and service.
  • Maintain necessary data in Contract Management Systems, and resolve discrepancies related within ERP reports, MA 64 Cost Variance reports, spend and purchase order reports.
  • Demonstrate problem solving skills.
  • Apply supply chain techniques to maximize value to the business and recommend new and revised contract policies to ensure best practices are being implemented.
  • Apply Procurement strategies and advise on strategic direction.
  • Perform market analysis of a defined market category or service.  
  • Negotiate contract terms and conditions language and strategic pricing for services with minimal supervision.
  • Play key role in negotiations and identify negotiating behaviors and tactics.
  • Possess knowledge of contractual templates.
  • Demonstrate influencing styles in different situations in order to achieve positive results in negotiations.
  • Develop a negotiating strategy and set achievable objectives.  
  • Execute agreements with minimal supervision.
  • Utilize standard contractual templates and documentation for contracts with minimal supervision.
  • Demonstrate an understanding of insurance requirements based on the hiring manager's scope of work and per the Risk Management group. 
  • Assist contractors with KM insurance requirements.
  • Place service orders through alliances/pricing agreements, service agreements, and/or the bidding process.
  • Apply rules of legal playbook consistently.
  • Ensure timely execution of contracts.
  • Issue, upload, and maintain contracts, contract renewals, amendments, work directives and other Procurement related documents per policy and procedure.
  • Execute work directives against agreements with minimal supervision.
  • Ensure work directives and agreements have adequate Scopes of Work.
  • Understand KM risks within business units and apply basic risk management techniques with minimal supervision.
  • Adhere to Procurement SOX controls.
  • Elevate legal issues to management, then Legal department in a clear and concise format.
  • Use standard contractual provisions to mitigate business and timing risks with minimal supervision.
  • Recognize gray areas in contract language and choose an appropriate course of action utilizing the Legal Department if necessary.
  • Apply Kinder Morgan guidelines throughout Procurement processes.
  • Research key risks and timing issues for the service being ordered to develop a clear negotiating strategy.
  • Understand and apply Key Performance Indicators (KPI) to discuss with vendors.
  • Recommend KPI, operational agreements aligned with customer expectations with minimal supervision.
  • Apply knowledge about vendor capabilities.
  • Communicate effectively with Project Management, Procurement Legal, Risk Management, Operations, Vendors, AP, Vendor Maintenance, ERP and CMS support to resolve internal and external issues and provide support.
  • Assist internal and external customers with meeting objective of cost control, quality and schedule while maintaining a positive working relationship.
  • Review requests for services from vendors.
  • Job level commensurate with experience and skill set.
  • Ensure continuity of supply through applying business requirements in accordance with Procurement policies and procedures.
  • Visit relevant vendor locations as directed.
  • Participate in Strategic Sourcing events.
  • Develop bid lists/packages for services with minimal supervision.  
  • Evaluate and analyze vendor quotations to ensure quality, price, delivery and service, with minimal supervision from Procurement Management or Senior level CA.
  • Provide recommendations to project managers of vendor selection based on the information obtained through the evaluation of vendor quotations and the comparative analysis.
  • Notify successful and unsuccessful parties and finalize the agreement to award the contract.
 
EXPERIENCE / QUALIFICATIONS    
 
  • A Bachelor's degree in Business, Engineering, Accounting, Supply Chain Management or related discipline is preferred.
  • Experience / specific knowledge:
  • 3-5 years' experience in Contract Management, Purchasing, Financial, or related field preferred.
  • Proficiency in Microsoft Applications including, but not limited to Word, Excel, Outlook, Access, and Power Point.
  • Knowledge of SharePoint, ERP and Contract Management/Purchasing Systems for Procurement
  • Work efficiently with minimum supervision.
  • Certifications, licenses, registrations:
  • Must possess and maintain a valid driver's license, and a driving record satisfactory to the company and its insurers.
  • Competencies, skills, and abilities:
  • Must be self-directed, take initiative, and be an out-of-the-box thinker.
  • Must be able to perform essential functions of the job.
  • Must be able to multitask while providing timely and accurate turnaround on tasks, sometimes with strict deadlines.   
  • Take direction from Procurement Management or Senior level peers.
  • Must be detail-oriented. 
  • Must have strong communication (written and verbal), organization, problem-solving and interpersonal skills with the ability to work with levels of management and employees in corporate, regional and field offices with tact, courtesy and professionalism.
  • Work effectively across Business Units.    
  • Maintain a regular, dependable attendance, and high level of job performance.
  • Follow company policies and procedures.
  • Maintain a high regard for personal safety, the safety of company assets and employees, and the general public.
>more
Job Ref: 9238
Houston, TX
CONTRACTS ENGINEERS/ADMINISTRATORS ONSHORE
Permanent
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