Contracts Administrator
For more than 30 years, Mentor IMC Group has provided Consultants and Teams to global Energy and Infrastructure companies, encompassing all Project Management, Design, Engineering and Health & Safety disciplines across the Oil and Gas, Renewables, Offshore Wind, Nuclear, Power and Construction industries.
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Contracts Administrator
CONTRACTS ADMINISTRATOR required by our Client, to be assigned on a Permanent basis, located in Houston, TX.
Industry Sector: Oil and Gas
PRINCIPAL RESPONSIBILITIES
- Apply standards and processes consistently with minimal supervision.
- Perform duties with strict adherence to Kinder Morgan's Corporate Policy and core values.
- Demonstrate an understanding of the vendor base and how it is used.
- Attend Procurement related meetings and events.
- Participate in the development of standard operating procedures with minimal supervision.
- Demonstrate basic knowledge of Procurement policies and procedures.
- Propose strategies and advise internal and external customers on processes in an effort to solve problems.
- Contribute to efforts to standardize processes across Procurement and vendors.
- Approve and develop bid lists and perform comparative analysis on vendor data to ensure quality, price, delivery and service.
- Maintain necessary data in Contract Management Systems, and resolve discrepancies related within ERP reports, MA 64 Cost Variance reports, spend and purchase order reports.
- Demonstrate problem solving skills.
- Apply supply chain techniques to maximize value to the business and recommend new and revised contract policies to ensure best practices are being implemented.
- Apply Procurement strategies and advise on strategic direction.
- Perform market analysis of a defined market category or service.
- Negotiate contract terms and conditions language and strategic pricing for services with minimal supervision.
- Play key role in negotiations and identify negotiating behaviors and tactics.
- Possess knowledge of contractual templates.
- Demonstrate influencing styles in different situations in order to achieve positive results in negotiations.
- Develop a negotiating strategy and set achievable objectives.
- Execute agreements with minimal supervision.
- Utilize standard contractual templates and documentation for contracts with minimal supervision.
- Demonstrate an understanding of insurance requirements based on the hiring manager's scope of work and per the Risk Management group.
- Assist contractors with KM insurance requirements.
- Place service orders through alliances/pricing agreements, service agreements, and/or the bidding process.
- Apply rules of legal playbook consistently.
- Ensure timely execution of contracts.
- Issue, upload, and maintain contracts, contract renewals, amendments, work directives and other Procurement related documents per policy and procedure.
- Execute work directives against agreements with minimal supervision.
- Ensure work directives and agreements have adequate Scopes of Work.
- Understand KM risks within business units and apply basic risk management techniques with minimal supervision.
- Adhere to Procurement SOX controls.
- Elevate legal issues to management, then Legal department in a clear and concise format.
- Use standard contractual provisions to mitigate business and timing risks with minimal supervision.
- Recognize gray areas in contract language and choose an appropriate course of action utilizing the Legal Department if necessary.
- Apply Kinder Morgan guidelines throughout Procurement processes.
- Research key risks and timing issues for the service being ordered to develop a clear negotiating strategy.
- Understand and apply Key Performance Indicators (KPI) to discuss with vendors.
- Recommend KPI, operational agreements aligned with customer expectations with minimal supervision.
- Apply knowledge about vendor capabilities.
- Communicate effectively with Project Management, Procurement Legal, Risk Management, Operations, Vendors, AP, Vendor Maintenance, ERP and CMS support to resolve internal and external issues and provide support.
- Assist internal and external customers with meeting objective of cost control, quality and schedule while maintaining a positive working relationship.
- Review requests for services from vendors.
- Job level commensurate with experience and skill set.
- Ensure continuity of supply through applying business requirements in accordance with Procurement policies and procedures.
- Visit relevant vendor locations as directed.
- Participate in Strategic Sourcing events.
- Develop bid lists/packages for services with minimal supervision.
- Evaluate and analyze vendor quotations to ensure quality, price, delivery and service, with minimal supervision from Procurement Management or Senior level CA.
- Provide recommendations to project managers of vendor selection based on the information obtained through the evaluation of vendor quotations and the comparative analysis.
- Notify successful and unsuccessful parties and finalize the agreement to award the contract.
EXPERIENCE / QUALIFICATIONS
- A Bachelor's degree in Business, Engineering, Accounting, Supply Chain Management or related discipline is preferred.
- Experience / specific knowledge:
- 3-5 years' experience in Contract Management, Purchasing, Financial, or related field preferred.
- Proficiency in Microsoft Applications including, but not limited to Word, Excel, Outlook, Access, and Power Point.
- Knowledge of SharePoint, ERP and Contract Management/Purchasing Systems for Procurement
- Work efficiently with minimum supervision.
- Certifications, licenses, registrations:
- Must possess and maintain a valid driver's license, and a driving record satisfactory to the company and its insurers.
- Competencies, skills, and abilities:
- Must be self-directed, take initiative, and be an out-of-the-box thinker.
- Must be able to perform essential functions of the job.
- Must be able to multitask while providing timely and accurate turnaround on tasks, sometimes with strict deadlines.
- Take direction from Procurement Management or Senior level peers.
- Must be detail-oriented.
- Must have strong communication (written and verbal), organization, problem-solving and interpersonal skills with the ability to work with levels of management and employees in corporate, regional and field offices with tact, courtesy and professionalism.
- Work effectively across Business Units.
- Maintain a regular, dependable attendance, and high level of job performance.
- Follow company policies and procedures.
- Maintain a high regard for personal safety, the safety of company assets and employees, and the general public.
Job Ref: 9238
Houston, TX
CONTRACTS ENGINEERS/ADMINISTRATORS ONSHORE
Permanent
