Site Assistant – Medior
February 8, 2023
Site Assistant – Medior required by our Client in the Oil & Energy sector to be assigned on a contract basis, located in Singapore
Duration: March 2023 – June 2024
POSITION SCOPE
The Site Assistant will be responsible for supporting the local Project Manager and their team with a variety of administrative and hands-on tasks.
PRINCIPAL RESPONSIBILITIES
Key Responsibilities:
- Site and reception tasks
- IT system/ support tasks
- Handle invoices, accounts, purchases
- Meeting and calendar assistance
- Events- and team building planning
- Planning of courses/ training for the site team
- COVID coordination when relevant (people entry, visas etc)
- Ad hoc tasks
Key Tasks:
- Receiving guests and deliveries. Keeping logbook. Single point of contact for visitors.
- Support of DORECO, SAP etc. Contact with IT service desk. Track of IT inventory.
- Check invoices, doing accounts, assist with purchases and budgets
- Take minutes, book meetings and venues, help with translations
- Organize team events and social activities, plan VIP visits to the site
- Booking and following up on safety courses and other training
- Managing lunch on site, handling keys, managing stationary supplies, office interior decorations for Christmas etc.
EXPERIENCE / QUALIFICATIONS
- Minimum 3-5 years’ relevant work experience from a similar position in an international company, e.g., construction/oil & gas/offshore
- Relevant education: BSc. degree or similar level
- QHSE knowledge
- Excellent English