Document Controller

September 23, 2020
  • Location: London
  • Type: Contract
  • Job #10179






A Document Controller is required to work for a major infrastructure project working for a large construction client, to be hired on a staff basis in Birmingham.


Role and Responsibilities


  • To support the clients joint venture, working on a project which will deliver a world class railway in accordance with customer and stakeholder requirements and commitments, including verification activities to demonstrate compliance.
  • To be a member of the Project Management Team. To maintain the information processes from all disciplines, external sources and client ensuring the information is captured and managed for the project documentation and records.
  • To support the Construction teams, coordinate with Statutory Undertakers, Network Rail, Rail Systems contractors, Enabling Works contractors and Others throughout the design and construction of the works.
  • Coordinate and manage an effective project information management system within Business Collaborator (BC), in line with both company and quality control procedures (BS EN ISO:9001). Focusing on all technical and contractual documentation produced throughout the lifecycle of the project from all interested parties.
  • Manage the configuration and administration of Business Collaborator, to maintain a successfully functioning system at all times.
  • Take responsibility for BC user accounts and subsequent access rights. Safeguard the privacy and security of information stored within the system.
  • Understand and manage the processes necessary for timely appropriate document submissions.
  • Mange the integration of all project documentation through approved workflows – Carry out QA checks and release/distribute information. Monitor the process of interactive issuing and subsequent commenting/review of technical information. Manage the transition of technical data from design to construction status. Ensure traceability throughout.
  • Roll out frequent training sessions in BC to new users.
  • Carry out intermittent audits and produce reports on your findings.
  • Produce reports and analyse the data and trends, based on agreed KPI’s and audit findings.
  • Review and update procedures, guidelines and workflows related to the document control process.
  • Attend meetings as dictated by the project requirements.
  • Offer advice and support to both the project team and interested parties, as required.
  • Maintain effective working relationships with all interested parties.
  • The general aim being to improve the overall quality of the final product/service and improve BB's efficiency and resource on a day-to-day basis. Production of appropriate reports and management information
  • Living the Balfour Beatty Vinci Values.
  • Ensuring a relentless focus on Zero Harm.
  • Supporting the delivery of the Sustainability 2020 roadmap.
  • Supporting the business unit external accreditation process (including ISO9001, ISO14001, ISO45001 and industry licences) to ensure it is able to operate in its chosen sector.



Skills and Experience


  • Experience of information/document management in Major Civil Engineering projects.
  • Knowledge and experience of working to UK and international standards and codes of practice for information management & document Control.
  • Knowledge of Electronic Information and document control systems.
  • Any form of information management or ISO 9001 Certification.
  • Broad knowledge and understanding of ISO 9001 required.
  • Previous experience working within information management is desirable.
  • At least 2 years’ experience or extensive knowledge of working within systems and procedures.
  • Full working knowledge of databases.
  • Contractual awareness and a basic understanding of the market would be beneficial.
  • Advanced information and communication technology skills.
  • Excellent organisational skills with a high attention to detail and accuracy.
  • Ability to work to tight deadlines and under minimum supervision.
  • Strong written, verbal, analytical and interpersonal skills.
  • Previous experience of managing a team.
  • Competent user of modern office computer systems e.g. Microsoft Office
  • Knowledge and experience of using Business Collaborator
  • Pays attention to detail and sees things through to completion.
  • Has good interpersonal and communication skills
  • Is a self-starter who manages their own time and seeks to add value to their function.
  • Is able to work within a multi-discipline team.
  • Can demonstrate initiative and resilience.
  • CSCS Card Holder



If you are a Document Controller looking for work in Birmingham, please don’t hesitate to apply now!

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