Document Control Manager

September 23, 2020
  • Location: London
  • Type: Contract
  • Job #10178






A Document Control Manager is required to work for a Major infrastructure project working for a large construction client, to be hired on a staff basis in Birmingham.


Role and Responsibilities


Lead the Document Control team for the sublot/Project.

Manages an effective project information management system within Business Collaborator (BC), in line with both company and quality control procedures (BS EN ISO:9001). Focusing on all technical and contractual documentation produced throughout the lifecycle of the project from all interested parties.

Manage the configuration and administration of Business Collaborator, to maintain a successfully functioning system at all times.

Manage BC user accounts and subsequent access rights. Safeguard the privacy and security of information stored within the system.

Manage the processes necessary for timely appropriate document submissions.

Mange the integration of all project documentation through approved workflows – Carry out QA checks and release/distribute information. Monitor the process of interactive issuing and subsequent commenting/review of technical information. Manage the transition of technical data from design to construction status. Ensure traceability throughout.

Roll out frequent training sessions in BC to new users.

Carry out intermittent audits and produce reports on your findings.

Produce reports and analyse the data and trends, based on agreed KPI’s and audit findings.

Review and update procedures, guidelines and workflows related to the document control process.

Attend meetings as dictated by the project requirements.

Offer advice and support to both the project team and interested parties, as required.

Maintain effective working relationships with all interested parties.

The general aim being to improve the overall quality of the final product/service and improve BB's efficiency and resource on a day-to-day basis. Production of appropriate reports and management information

Living the Balfour Beatty Vinci Values.

Ensuring a relentless focus on Zero Harm.

Supporting the delivery of the Sustainability 2020 roadmap.

Supporting the business unit external accreditation process (including ISO9001, ISO14001, ISO45001 and industry licenses) to ensure it is able to operate in its chosen sector.


Skills and Experience


Experience of leading and managing teams

Experience of information/document management in Major Civil Engineering projects.

Knowledge and experience of working to UK and international standards and codes of practice for information management & document Control.

Knowledge of Electronic Information and document control systems.

Any form of information management or ISO 9001 Certification.

Broad knowledge and understanding of ISO 9001 required.

Previous experience working within information management is desirable.

At least 5 years’ experience or extensive knowledge of working within systems and procedures.

Full working knowledge of databases.

Contractual awareness and a basic understanding of the market would be beneficial.

Advanced information and communication technology skills.

Excellent organisational skills with a high attention to detail and accuracy.

Ability to work to tight deadlines and under minimum supervision.

Strong written, verbal, analytical and interpersonal skills.

Previous experience of managing a team.

Competent user of modern office computer systems e.g. Microsoft Office

Knowledge and experience of using Business Collaborator

Knowledge of BIM systems, ISO 27001 and ISO 19650

Pays attention to detail and sees things through to completion.

Has good interpersonal and communication skills

Is a self-starter who manages their own time and seeks to add value to their function.

Is able to work within a multi-discipline team.

Can demonstrate initiative and resilience.

CSCS Card Holder


If you are a Document Control Manager looking for work in Birmingham, please don’t hesitate to apply now!

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