Information Management and Document Control Manager

February 2, 2024
  • Location: Italy
  • Type: Contract
  • Job #12812

IM and DOCUMENT CONTROL MANAGER required by our Client, an Oil and Gas Operator, to be assigned on a resident basis located in Milan, Italy.

DURATION                     1 year contract (renewable)


This position exists up to the completion of the development phase including Project close-out. The project management and central controls teams will be based in Paris and the package teams will primarily be based in engineering and site locations in Houston, Milan, London and Mozambique (Maputo & Afungi) during this phase. Remote location is negotiable, subject to missions to Project locations as necessary.


  • Collaborates and interfaces with Operations, Projects, Contractors and other teams to develop or update information/document management processes and procedures aimed at meeting Project goals.
  • Develops and maintains project document delivery schedule and timeline to support early, final deliverables, and project handover.
  • Develops and maintains an effective tool to track, audit and report EPC contractors’ documentation progress.
  • Hosts the document control and DFO training and workshop sessions
  • Guides Document Controllers on developing project Master Document Register (MDR) and Document Distribution Matrix (DDM) based on EPC’s scope of work and engineering team needs.
  • Ensures that all Project stakeholders have the correct levels of access to New Prodom and adequately trained on how to use it.
  • Oversees and assures the capture, receipt and quality of all project documentation.
  • Coordinates with the Project and Operations team plans for final handover of documentation and data to Operations including Quantum.
  • Ensures the required attributes, numbering, file naming, etc. are in place to streamline the handover process.
  • Responsible for maintaining integrity of the project information that is stored in EDMS
  • Provides an accurate and unbiased view of document management status and progress to PMT.
  • Support contracts and procurements for bidding, tendering, contract selection, and change management as required


  • Minimum Experience: 10+ years of experience in major oil and gas project as a Document Controller
  • Experienced with IM/DC systems including New Prodom and Quantum with strong communication and presentation skills.
  • Relevant professional experience gained from at least two different job roles related to engineering and/or supplier document control on projects or business assets, (ideally operator based with full lifecycle experience).
  • Major Oil and Gas project developments knowledge and experience, with Partner and Government reporting interfaces,
  • Excellent organizational ability and commitment to meeting deadlines
  • Requires team spirit with ability to work closely with various stakeholders (diverse international teams, vendors & subcontractors, affiliates, HQ, etc.)
  • Engineer/Bachelor degree in Business management
  • Language Requirements: Fluent English required. French and Portuguese language skills will assist performance.
  • Only Italy-based candidates will be considered
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