DOCUMENT CONTROLLER

February 1, 2024
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  • Location: Italy
  • Type: Contract
  • Job #12808

DOCUMENT CONTROLLER required by our Client, an Oil and Gas Operator, to be assigned on a resident basis located in Milan, Italy.

DURATION                     1 year contract, renewable 

POSITION SCOPE

This position exists up to the completion of the development phase including Project close-out. The project management and central controls teams will be based in Paris and the package teams will primarily be based in engineering and site locations in Houston, Milan, London and Mozambique (Maputo & Afungi) during this phase. Remote location is negotiable, subject to missions to Project locations as necessary.

PRINCIPAL RESPONSIBILITIES

  • Ensures effective application of the project document control processes, procedures, standards and tools.
  • Delivers efficient, effective, and secure control of project information that includes document capture, quality assessment, rejection as applicable, coding, updating, review routing and distribution.
  • Responsible for the integrity and completeness of the Project information in the Electronic Document Management System (EDMS). Interfaces with Contractor Document Control team and assures delivery of project documentation that meets the Project standards.
  • Ensures documentation and attributes compliance with the project information delivery requirements specification, specific operations business needs and project schedule.
  • Supports activities associated with the information handover to operations (or other specified post project recipients).
  • Utilizes and contributes to the project lessons learned in accordance with company best practices.
  • Responds to the Project team information and document queries and status requests.
  • Assure integrity and accuracy of the company and contractor master document registers.
  • accountable for the maintenance of the document distribution matrix(s).
  • Interfaces with the Head Office Document Management Manager, Document Controllers in other project locations, and EDMS Administrator EDMS issues raised by the project team members.
  • Document Controller will be assigned to one of the project office locations worldwide

EXPERIENCE / QUALIFICATIONS

  • Minimum Experience: 5+ years of experience in major oil and gas project as a Document Controller
  • Relevant professional experience gained from at least two different job roles related to engineering and/or supplier document control on projects or business assets, (ideally operator based with full lifecycle experience).
  • Experience working with:  Electronic Document Management Systems, MS Office applications, Adobe Acrobat and Scanning Software.
  • Language Requirements: Fluent English required. French and Portuguese language skills will assist performance.
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